Privacy Policy
Last Updated: 25/03/2025
Elite Staff Placements (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data, including sensitive information such as passports and visas, in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Information We Collect
We may collect and process the following personal data about you:
Identity Data: Full name, username, and similar identifiers.
Contact Data: Email address, phone number, postal address.
Account Data: Account login details (such as username and password) when you create an account.
Transaction Data: Payment details, including credit/debit card numbers and billing address.
Technical Data: IP address, browser type, operating system, device information, and other usage data related to your interactions with our website and services.
Marketing and Communications Data: Your preferences for receiving marketing materials from us and your communication preferences.
Proof of Identity: Passport details for the purpose of verifying your identity.
Visa Data: Information regarding your visa and work eligibility for specific countries, including the country and type of visa.
2. How We Use Your Information
We use your personal data for the following purposes:
To provide our services: We use your information to provide, operate, and improve our services, including processing transactions, managing accounts, and responding to enquiries.
To communicate with you: To send you important updates, respond to customer support queries, and provide service notifications.
To send marketing communications: If you have opted in, we may send you promotional materials, newsletters, or information about our services.
To comply with legal obligations: To fulfil our legal obligations, such as financial reporting, regulatory requirements, and verifying identity and eligibility to work.
For fraud prevention and security: To detect and prevent fraud, protect our website, and ensure the safety of our services.
3. Legal Basis for Processing Personal Data
Under the UK GDPR, we rely on the following legal bases to process your personal data:
Consent: Where you have provided explicit consent, such as when submitting proof of identity (passport) or visa details.
Contractual Necessity: When processing is necessary to fulfil a contract with you (e.g., providing services, processing payments, or verifying your eligibility to
work).
Legal Obligation: We may need to process certain data to comply with legal obligations, such as employment laws, immigration regulations, or identity verification requirements.
Legitimate Interests: We may process your data based on our legitimate interests, such as improving our services or preventing fraud, provided these interests do not override your rights and freedoms.
4. Sensitive Personal Data
Certain personal data we collect, such as passport details and visa information, is considered “sensitive personal data” under the UK GDPR. We will process this sensitive data only where:
You have provided explicit consent for us to process it.
Processing is necessary for the performance of a contract (e.g., verifying eligibility to work in a particular country).
We are required to comply with a legal obligation (e.g., immigration laws or employment regulations).
5. Sharing Your Information
We do not sell your personal data. However, we may share your personal data in the following circumstances:
Service Providers: We may share data with trusted third parties who perform services on our behalf, such as payment processors, email service providers, or data hosting companies.
Legal Compliance: We may disclose your personal data to law enforcement agencies or regulatory authorities if required by law or to protect our legal rights.
Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal data may be transferred as part of that transaction.
6. Data Security
We use industry-standard security measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction. However, no system or method of data transmission is completely secure, and we cannot guarantee absolute security.
7. Data Retention
We will retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including to comply with legal, accounting, or reporting obligations. When we no longer require your data, we will securely delete it.
8. Your Rights Under the UK GDPR
Under the UK GDPR, you have the following rights regarding your personal data:
Right of Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You can request that we correct any inaccurate or incomplete personal data.
Right to Erasure: You can request that we delete your personal data under certain conditions (e.g., when the data is no longer necessary for the purposes for which it was collected).
Right to Restriction of Processing: You can request that we restrict the processing of your personal data in certain circumstances.
Right to Data Portability: You have the right to request the transfer of your data to another service provider.
Right to Object: You can object to the processing of your personal data, including for marketing purposes.
If you wish to exercise any of these rights, please contact us at hello@elitestaffplacements.com
9. Cookies and Similar Technologies
We use cookies and similar technologies to enhance your experience on our website. Cookies are small text files that are placed on your device when you visit a website.
10. International Transfers of Your Data
Your personal data may be transferred and stored in countries outside the UK. When we do so, we ensure that appropriate safeguards are in place to protect your data in accordance with UK data protection laws.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Effective Date” at the top will be updated accordingly. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your data.
12. Contact Us
If you have any questions about this Privacy Policy or our data processing practices, or if you would like to exercise your rights under the UK GDPR, please contact us at:
Elite Staff Placements
345 Brettenham Road Walthamstow, London, UK
+44 7534 587629hello@elitestaffplacements.com